About > Rules & Regulations

1.  MEMBERSHIP

Membership is open to each student of SRFTI who has completed her/his three years Diploma course specializing in any one of the four streams and is eligible for Certificate:

1. Direction & Screenplay Writing

2. Motion Picture Photography

3. Editing

4. Sound Recording/ Audiography / Sound Design

Shall be a member of SAA on Completion of the necessary membership registration process.

 

2. SUBSCRIPTION

Subscription / Registration fee ` 500 at the time of admission 

Annual Subscription fee ` 500 

The Registration fee and the Annual Subscription fee are subject to change from time to time.

 

3. TERMINATION OF MEMBERSHIP

The Governing Body shall have the power to expel a member from the society on the following terms and conditions:

(a)    By no confidence motion passed by 2/3 rd majority of votes.

(b)   On his/her death.

(c)    Non-payment of subscription continuously for three months from the due date.

(d)   On his/her written resignation.

(e)   He/She has not attended three consecutive meetings of the General Body without any intimation. 

The reason for termination of membership shall be communicated to the member concerned.

 

4.  APPEALS

All the appeals should be referred to the General Body of the Society. The decision of the General Body shall be final. The decision of the General Body  shall be communicated to the member concerned.

 

5. RE-ADMISSION

In case of member expelled from the General Body, the same can be re-admitted, provided the member concerned pays all up to-date dues. The decision of the General Body shall be final.

 

6. GOVERNING BODY

The Governing Body shall consist of members and office bearers representing at least 05 (five) states and/or union territories of India. 

The Governing Body shall consist of all members and office bearers as under:

(1)          PRESIDENT………………………………       ONE

(2)          VICE PRESIDENT……………………….       ONE

(3)          SECERATARY……………...                           ONE

(4)          ASSTT. SECERATAY……………………       ONE

(5)          TREASURER……………………………..       ONE

(6)          MEMBERS………………………………..       FROM 7 TO 21

 

7.  BANK ACCOUNT

The Bank Account of the Society will be at Kolkata.  

The Treasurer and the Secretary shall jointly operate, and be the signing authorities for the Bank Account of the Society.

 

8.  GENERAL BODY

All the members of the Society shall consist of the General Body of the Society.

 

9.  FUNCTIONS OF THE GENERAL BODY

1. To consider any business brought forwarded by the Governing Body.
2. There shall be an annual meeting of the general Body in the month of March every year.
3. Not less than 15 days prior notice shall be given to the members, before the date of General Body meeting enclosing the agenda specifying the date, time and place, and the quorum shall be 1/3^rd.

 

10.  SOURCES OF INCOME

1. Admission Fee.
2. Subscription.
3. Donations and special contributions.

The income of the Society received from all sources shall be utilized for the promotion of its aims and objectives.

 

11.  GOVERNING BODY

The Governing Body strength shall be not less than 7 and not more than 21. The members of the Governing Body shall hold the office for two years.

The meetings of the Governing Body shall be held as and when necessary for which 15 days prior clear notice will be required and quorum shall be 1/3^rd.

The meeting of the Governing Body can be held electronically.

 

12.  ELECTION AND QUORUM

The General Body in its annual meeting will elect its President and all the office bearers and members after two years, by secret ballot papers or electronically. The quorum of the General Body and Governing Body shall be 1/3^rd.

 

13.  FUNCTION OF THE GOVERNING BODY

1. To arrange finance if required from other Bank(s), Institutes or individuals on reasonable terms and conditions and governing Body as a whole is liable for its return.
2. The Governing Body shall make plan for the future programmes of the society.
3. To appoint, terminate and fix duties of any staff.
4. The Governing Body shall meet at least once in month.
5. To publish literature and to propagate the system to approach the public pertaining to upliftment of status of the society.
6. To accept donations, Charities, loans, grants, properties, etc. from public, other Agencies, other Associations, Govt. Deptt., in the interest of the promotion of the aims and objectives of the society.

 

14.  MANAGEMENT OF FUNDS

All the income of the Society shall be deposited in the Bank Account of the society.

 

15.  REGISTER OF MEMBERS

The Society shall maintain at its registered office a registrar of its members and shall enter therein following particulars:

1. The name and address of the members.
2. The date on which the member was admitted.
3. The date on which a member ceased to be such membership.

 

16.  RIGHTS AND OBLIGATIONS OF MEMBERS

1. Any member of the Association shall have the right to elect and be elected in any elections of the Association.
2. To submit suggestions for discussions to the President and the Secretary on any matter pertaining to the Association.
3. To pay subscription within prescribed time.
4. Every member shall have one vote against each position of the Office Bearers of the Association.
5. To request President and Secretary to convene a meeting of the members of the Association.

 

17.  OFFICE BEARERS OF THE ASSOCIATION

The general functioning and conduct of all affairs of the Association shall be carried out by the elected Office Bearers consisting of the President and the Secretary and a Treasurer, selected jointly by the elected President and the Secretary or elected by the General Body. 

A. PRESIDENT

 (a)     ELECTION

The President of SAA (SRFTI Alumni Association) shall be elected from the existing members at the beginning of the accounting year of the Association by means of a general election.

(b)     POWERS AND DUTIES OF PRESIDENT

The President shall have the general power of supervision and conduct of all affairs of the Association and in particular shall discharge the following duties:

1. To appoint sub-Committee with such power and duties as may be considered necessary or expedient or to appoint invitee office bearers as may be deemed fit.
2. To accept donation, gift and subscription for the objects of the Association.
3. To keep proper accounts of the Association and authorize expenditures for the objects of the Association.
4. To represent the Association in various forum and to state the point of view of the Association decided by its members either by passing a resolution or through consensus.
5. To hold elections of the office bearers of the association after the expiry of the tenure of the present office bearers.
6. To keep all members informed about the activities of the Association by means of a direct written communication at least once in every six months in form of a ‘Half-yearly Activity Report’.
7. To consult and take opinions of all members in policy matters of the Association.
8. To authorize opening of bank accounts jointly with the Secretary on behalf of the Association.
9. To preside over Annual General Meeting, General Body Meeting and Extraordinary General Meeting.
10. To accept the resignation of the Secretary and inform the same to all members within a week from the date of acceptance and to organize fresh election of the Secretary.

(c)  TENURE OF THE PRESIDENT

The tenure of the President shall be for two years from 1st. April to 31st. March of next to next year as per English calendar year.

(d)     TERMINATION OF THE TENURE OF PRESIDENT

The tenure of the President shall be terminated before 31st. March in the following cases, if the President:

1. Resigns by a letter addressed to all members.
2. Commits offences in connection with the formation, promotion,         management and conduct of affairs of the Association.
3. Fails to keep proper accounts of the Association.
4. Fails to conduct election after expiry of one year from the last date of election.
5. Uses the office for personal gains, motives and profits.
6. Pursues policies and participates in actions, directly or indirectly , contrary to the objects of the Association or the decision reached in the Association by passing a resolution or through consensus.
7. Fails to convene the meetings of the Association as per the rules mentioned in the Regulation.

 

B. SECRETARY 

(a)     ELECTION

The Secretary of SAA (SRFTI Alumni Association) shall be elected from the existing members at the beginning of the accounting year of the Association by means of a general election. 

(b)     POWERS AND DUTIES OF SECRETARY

The Secretary shall have the general power of supervision and conduct of all affairs of the Association jointly with the President and in particular shall discharge the following duties:

1. To assist the President in discharge of the day to day activities of the            association accordance with the objects of the Association.
2. To accept donation, gift and subscription for the objects of the Association.
3. To represent the Association in various forums and to state the point of view of the Association decided by its members either by passing a resolution or through consensus.
4. To organise jointly with the President, the elections of the office bearers of the association after the expiry of the tenure of the present office bearers.
5. To keep all members informed jointly with the President about the activities of the Association by means of a direct communication at least once in a month in form of a “Monthly Activity Report”.
6. To convene all meetings of the Association namely Annual General Meeting, General Body Meeting and Extraordinary General    Meeting.
7. To isssue all general circulars and notices of all meetings.
8. To receive all sums credited to the Association.
9. To discharge all duties of the President, in case of the resignation of the President till the new President is elected and to hold elections of the new President.
10. TENURE OF THE SECRETARY

The tenure of the Secretary shall be for two years from 1st. April to 31st. March of next to next year as per English calendar year. 

(d)     TERMINATION OF THE TENURE OF SECRETARY

The tenure of the Secretary shall be terminated before 31st. March in the following cases, if the Secretary:

1. Resigns by a letter addressed to the President or to all members.
2. Commits offences in connection with the formation, promotion,         management and conduct of affairs of the Association.
3. Fails to conduct election after expiry of one year from the last date of election.
4. Uses the office for personal gains, motives and profits.
5. Pursues policies and participates in actions, directly or indirectly, contrary to the objects of the Association or the decision reached in the Association by passing a resolution or through consensus.
6. Fails to convene the meetings of the Association as per the rules mentioned in the Regulation.

 

C. TREASURER

The Treasurer of the Association will be nominated and selected by the elected President and the Secretary and the same shall be informed to all members within seven days of the appointment.

(a)     TENURE OF THE TREASURER

The tenure of the Treasurer shall be for two years from 1st. April to 31st. March of next to next year as per English calendar year. 

(b)     DUTIES OF TREASURER

The Treasurer shall discharge the following duties:

1. Collect and receive all kinds of subscriptions, donation and deposits of money and grants.
2. Maintain and keep Cash Book and such other accounts as are necessary.
3. Operate Bank account if instructed by the President and the Secretary.

 

18.  GENERAL MEETING 

(a)     ANNUAL GENERAL MEETING

The Secretary shall convene the Annual General Meeting of the members within one month from the expiry of the one year from the last date of the AGM.

The first AGM of the Association shall be convened by the Secretary within three months from the date of appointment of the General Secretary.

The business to be transacted at the Annual general meeting shall be:

1. To adopt with or without modification the report or reports of the activities of the Association and its various sub-committees from the last date of AGM.
2. To pass audited accounts of the said year.
3. To appoint qualified auditors.
4. To transact such business as may be fixed by the President and/or the Secretary.
5. To transact such businesses as may be brought forward by any Member Communicated to President and/or Secretary in writing three clear days in advance of specified day of the meeting excluding the day of the meeting. 

(b)     GENERAL BODY MEETING

The Secretary shall call G.B. meetings whenever that is decided to be necessary.

At least one meeting shall be convened in every six months of the year. The agenda for such meetings shall be decided by the President or the Secretary.

The G.B. meetings shall take place:

1. In a venue decided by the President or the Secretary if one-third of the members agree in writing to have the G B meeting in that venue before the GB meeting.
2. In all cases other than the above, GB meeting shall be held at a specified location on the Internet (World Wide Web) to be communicated by the Secretary. 

(c)     EXTRAORDINARY GENERAL MEETING

Any member may request an Extraordinary General Meeting (EGM) by communicating in writing to the Secretary of the Association.

The President and the Secretary shall in such case be liable to convene such meeting within a week from the date of the aforesaid written communication.

The EGM shall take place:

1. In a venue decided by the President of the Secretary if one-third of the members agree in writing to have the G B meeting in that venue before the GB meeting.
2. In all cases other than the above, GB meeting shall be held at a specified location in Internet (World Wide Web) to be communicated by the Secretary.

In case of extreme emergency, the Secretary can call meetings on very brief notice.

 

19.  NOTICE AND QUORUM

The notice of the meeting specifying the place, date and time shall be given by written communication. Extraordinary General Meetings can be called on very brief notice.

The quorum shall constitute 1/3 (one-third) of the total membership and if such quorum is not passed thirty minutes after the prescribed time of the meeting, the meeting shall be rendered invalid and the members present may abandon the meeting.

 

20.  ACCOUNTING YEAR

The accounting year of the Association shall be from the month of April to March as per the English calendar.

 

21.  SUIT AND LEGAL PROCEEDINGS (SECTION 6 OF THE ACT)

All suits and legal proceedings by or against the Association shall be in the name of the President or by such other persons as shall be decided by all the members.

The Calcutta High court and its subordinate courts shall have the territorial jurisdiction for any legal proceeding against the association and by the association as the head office of the association is situated in Kolkata, West Bengal.

 

22.  AMENDEMNT OF THE RULES AND REGULATIONS

The rules and regulations stated herein may be altered, modified, rescinded or added to by a special resolution passed by the members in General Body Meeting called for such purpose by 1/3 (one-thirds) majority of the members present at such meetings.

 

23.  DISSOLUTION OF THE ASSOCIATION

The Association may be dissolved by a resolution to that effect passed by 2/3 (two-thirds) of the members of the Association present at a General Body Meeting. The same meeting shall also decide the manner of disposal of funds and assets of the Association, if any, after dissolution.

 

24.  IMPEACHMENT OF PRESIDENT AND GENERAL SECRETARY

The President and/or the Secretary may be impeached in a General Body Meeting by a 2/3 (two-thirds) majority of the members of the Association. The new President and/or the General Secretary shall be elected in the same meeting.

 

25.  FUNCTIONING OF THE ASSOCIATION BEFORE FIRST ELECTION

Till the time, the first President and the Secretary of the Association are elected, a Core Committee consisting of five members of the Association shall be constituted through mutual verbal consensus amongst the members of the Association to facilitate the formation, promotion, management and conduct of election and affairs of the Association. The Core Committee will be collectively responsible for the holding of the first election within three months from the date of the beginning of their functioning. The Core Committee will stand dissolved after the election of the President and Secretary or at the expiry of three months from the date of the beginning of their functioning, whichever is earlier.