1. MEMBERSHIP
Membership is open to each student of SRFTI who has completed her/his three years
Diploma course specializing in any one of the four streams and is eligible for Certificate:
1. Direction & Screenplay Writing
2. Motion Picture Photography
3. Editing
4. Sound Recording/ Audiography / Sound Design
Shall be a member of SAA on Completion of the necessary membership registration
process.
2. SUBSCRIPTION
Subscription / Registration fee ` 500 at the time of admission
Annual Subscription fee ` 500
The Registration fee and the Annual Subscription fee are subject to change from
time to time.
3. TERMINATION OF MEMBERSHIP
The Governing Body shall have the power to expel a member from the society on the
following terms and conditions:
(a) By no confidence motion passed by 2/3 rd majority of votes.
(b) On his/her death.
(c) Non-payment of subscription continuously for three months
from the due date.
(d) On his/her written resignation.
(e) He/She has not attended three consecutive meetings of the General
Body without any intimation.
The reason for termination of membership shall be communicated to the member concerned.
4. APPEALS
All the appeals should be referred to the General Body of the Society. The decision
of the General Body shall be final. The decision of the General Body shall
be communicated to the member concerned.
5. RE-ADMISSION
In case of member expelled from the General Body, the same can be re-admitted, provided
the member concerned pays all up to-date dues. The decision of the General Body
shall be final.
6. GOVERNING BODY
The Governing Body shall consist of members and office bearers representing at least
05 (five) states and/or union territories of India.
The Governing Body shall consist of all members and office bearers as under:
(1) PRESIDENT………………………………
ONE
(2) VICE PRESIDENT……………………….
ONE
(3) SECERATARY……………...
ONE
(4) ASSTT. SECERATAY……………………
ONE
(5) TREASURER……………………………..
ONE
(6) MEMBERS………………………………..
FROM 7 TO 21
7. BANK ACCOUNT
The Bank Account of the Society will be at Kolkata.
The Treasurer and the Secretary shall jointly
operate, and be the signing authorities for the Bank Account of the Society.
8. GENERAL BODY
All the members of the Society shall consist of the General Body of the Society.
9. FUNCTIONS OF THE GENERAL BODY
- To consider any business brought forwarded by the Governing Body.
- There shall be an annual meeting of the general Body in the month of March every
year.
- Not less than 15 days prior notice shall be given to the members, before the date
of General Body meeting enclosing the agenda specifying the date, time and place,
and the quorum shall be 1/3rd.
10. SOURCES OF INCOME
- Admission Fee.
- Subscription.
- Donations and special contributions.
The income of the Society received from all sources shall be utilized for the promotion
of its aims and objectives.
11. GOVERNING BODY
The Governing Body strength shall be not less than 7 and not more than 21. The members
of the Governing Body shall hold the office for two years.
The meetings of the Governing Body shall be held as and when necessary for which
15 days prior clear notice will be required and quorum shall be 1/3rd.
The meeting of the Governing Body can be held electronically.
12. ELECTION AND QUORUM
The General Body in its annual meeting will elect its President and all the office
bearers and members after two years, by secret ballot papers or electronically.
The quorum of the General Body and Governing Body shall be 1/3rd.
13. FUNCTION OF THE GOVERNING BODY
- To arrange finance if required from other Bank(s), Institutes or individuals on
reasonable terms and conditions and governing Body as a whole is liable for its
return.
- The Governing Body shall make plan for the future programmes of the society.
- To appoint, terminate and fix duties of any staff.
- The Governing Body shall meet at least once in month.
- To publish literature and to propagate the system to approach the public pertaining
to upliftment of status of the society.
- To accept donations, Charities, loans, grants, properties, etc. from public, other
Agencies, other Associations, Govt. Deptt., in the interest of the promotion of
the aims and objectives of the society.
14. MANAGEMENT OF FUNDS
All the income of the Society shall be deposited in the Bank Account of the society.
15. REGISTER OF MEMBERS
The Society shall maintain at its registered office a registrar of its members and
shall enter therein following particulars:
- The name and address of the members.
- The date on which the member was admitted.
- The date on which a member ceased to be such membership.
16. RIGHTS AND OBLIGATIONS OF MEMBERS
- Any member of the Association shall have the right to elect and be elected in any
elections of the Association.
- To submit suggestions for discussions to the President and the Secretary on any
matter pertaining to the Association.
- To pay subscription within prescribed time.
- Every member shall have one vote against each position of the Office Bearers of
the Association.
- To request President and Secretary to convene a meeting of the members of the Association.
17. OFFICE BEARERS OF THE ASSOCIATION
The general functioning and conduct of all affairs of the Association shall be carried
out by the elected Office Bearers consisting of the President and the Secretary
and a Treasurer, selected jointly by the elected President and the Secretary or
elected by the General Body.
A. PRESIDENT
(a) ELECTION
The President of SAA (SRFTI Alumni Association) shall be elected from the existing
members at the beginning of the accounting year of the Association by means of a
general election.
(b) POWERS AND DUTIES OF PRESIDENT
The President shall have the general power of supervision and conduct of all affairs
of the Association and in particular shall discharge the following duties:
- To appoint sub-Committee with such power and duties as may be considered necessary
or expedient or to appoint invitee office bearers as may be deemed fit.
- To accept donation, gift and subscription for the objects of the Association.
- To keep proper accounts of the Association and authorize expenditures for the objects
of the Association.
- To represent the Association in various forum and to state the point of view of
the Association decided by its members either by passing a resolution or through
consensus.
- To hold elections of the office bearers of the association after the expiry of the
tenure of the present office bearers.
- To keep all members informed about the activities of the Association by means of
a direct written communication at least once in every six months in form of a ‘Half-yearly
Activity Report’.
- To consult and take opinions of all members in policy matters of the Association.
- To authorize opening of bank accounts jointly with the Secretary on behalf of the
Association.
- To preside over Annual General Meeting, General Body Meeting and Extraordinary General
Meeting.
- To accept the resignation of the Secretary and inform the same to all members within
a week from the date of acceptance and to organize fresh election of the Secretary.
(c) TENURE OF THE PRESIDENT
The tenure of the President shall be for two years from 1st. April to 31st. March
of next to next year as per English calendar year.
(d) TERMINATION OF THE TENURE OF PRESIDENT
The tenure of the President shall be terminated before 31st. March in the following
cases, if the President:
- Resigns by a letter addressed to all members.
- Commits offences in connection with the formation, promotion,
management and conduct of affairs of the Association.
- Fails to keep proper accounts of the Association.
- Fails to conduct election after expiry of one year from the last date of election.
- Uses the office for personal gains, motives and profits.
- Pursues policies and participates in actions, directly or indirectly , contrary
to the objects of the Association or the decision reached in the Association by
passing a resolution or through consensus.
- Fails to convene the meetings of the Association as per the rules mentioned in the
Regulation.
B. SECRETARY
(a) ELECTION
The Secretary of SAA (SRFTI Alumni Association) shall be elected from the existing
members at the beginning of the accounting year of the Association by means of a
general election.
(b) POWERS AND DUTIES OF SECRETARY
The Secretary shall have the general power of supervision and conduct of all affairs
of the Association jointly with the President and in particular shall discharge
the following duties:
- To assist the President in discharge of the day to day activities of the
association accordance with the objects of the Association.
- To accept donation, gift and subscription for the objects of the Association.
- To represent the Association in various forums and to state the point of view of
the Association decided by its members either by passing a resolution or through
consensus.
- To organise jointly with the President, the elections of the office bearers of the
association after the expiry of the tenure of the present office bearers.
- To keep all members informed jointly with the President about the activities of
the Association by means of a direct communication at least once in a month in form
of a “Monthly Activity Report”.
- To convene all meetings of the Association namely Annual General Meeting, General
Body Meeting and Extraordinary General Meeting.
- To isssue all general circulars and notices of all meetings.
- To receive all sums credited to the Association.
- To discharge all duties of the President, in case of the resignation of the President
till the new President is elected and to hold elections of the new President.
- TENURE OF THE SECRETARY
The tenure of the Secretary shall be for two years from 1st. April to 31st. March
of next to next year as per English calendar year.
(d) TERMINATION OF THE TENURE OF SECRETARY
The tenure of the Secretary shall be terminated before 31st. March in the following
cases, if the Secretary:
- Resigns by a letter addressed to the President or to all members.
- Commits offences in connection with the formation, promotion,
management and conduct of affairs of the Association.
- Fails to conduct election after expiry of one year from the last date of election.
- Uses the office for personal gains, motives and profits.
- Pursues policies and participates in actions, directly or indirectly, contrary to
the objects of the Association or the decision reached in the Association by passing
a resolution or through consensus.
- Fails to convene the meetings of the Association as per the rules mentioned in the
Regulation.
C. TREASURER
The Treasurer of the Association will be nominated and selected by the elected President
and the Secretary and the same shall be informed to all members within seven days
of the appointment.
(a) TENURE OF THE TREASURER
The tenure of the Treasurer shall be for two years from 1st. April to 31st. March
of next to next year as per English calendar year.
(b) DUTIES OF TREASURER
The Treasurer shall discharge the following duties:
- Collect and receive all kinds of subscriptions, donation and deposits of money and
grants.
- Maintain and keep Cash Book and such other accounts as are necessary.
- Operate Bank account if instructed by the President and the Secretary.
18. GENERAL MEETING
(a) ANNUAL GENERAL MEETING
The Secretary shall convene the Annual General Meeting of the members within one
month from the expiry of the one year from the last date of the AGM.
The first AGM of the Association shall be convened by the Secretary within three
months from the date of appointment of the General Secretary.
The business to be transacted at the Annual general meeting shall be:
- To adopt with or without modification the report or reports of the activities of
the Association and its various sub-committees from the last date of AGM.
- To pass audited accounts of the said year.
- To appoint qualified auditors.
- To transact such business as may be fixed by the President and/or the Secretary.
- To transact such businesses as may be brought forward by any Member Communicated
to President and/or Secretary in writing three clear days in advance of specified
day of the meeting excluding the day of the meeting.
(b) GENERAL BODY MEETING
The Secretary shall call G.B. meetings whenever that is decided to be necessary.
At least one meeting shall be convened in every six months of the year. The agenda
for such meetings shall be decided by the President or the Secretary.
The G.B. meetings shall take place:
- In a venue decided by the President or the Secretary if one-third of the members
agree in writing to have the G B meeting in that venue before the GB meeting.
- In all cases other than the above, GB meeting shall be held at a specified location
on the Internet (World Wide Web) to be communicated by the Secretary.
(c) EXTRAORDINARY GENERAL MEETING
Any member may request an Extraordinary General Meeting (EGM) by communicating in
writing to the Secretary of the Association.
The President and the Secretary shall in such case be liable to convene such meeting
within a week from the date of the aforesaid written communication.
The EGM shall take place:
- In a venue decided by the President of the Secretary if one-third of the members
agree in writing to have the G B meeting in that venue before the GB meeting.
- In all cases other than the above, GB meeting shall be held at a specified location
in Internet (World Wide Web) to be communicated by the Secretary.
In case of extreme emergency, the Secretary can call meetings on very brief notice.
19. NOTICE AND QUORUM
The notice of the meeting specifying the place, date and time shall be given by
written communication. Extraordinary General Meetings can be called on very brief
notice.
The quorum shall constitute 1/3 (one-third) of the total membership and if such
quorum is not passed thirty minutes after the prescribed time of the meeting, the
meeting shall be rendered invalid and the members present may abandon the meeting.
20. ACCOUNTING YEAR
The accounting year of the Association shall be from the month of April to March
as per the English calendar.
21. SUIT AND LEGAL PROCEEDINGS (SECTION 6 OF THE ACT)
All suits and legal proceedings by or against the Association shall be in the name
of the President or by such other persons as shall be decided by all the members.
The Calcutta High court and its subordinate courts shall have the territorial jurisdiction
for any legal proceeding against the association and by the association as the head
office of the association is situated in Kolkata, West Bengal.
22. AMENDEMNT OF THE RULES AND REGULATIONS
The rules and regulations stated herein may be altered, modified, rescinded or added
to by a special resolution passed by the members in General Body Meeting called
for such purpose by 1/3 (one-thirds) majority of the members present at such meetings.
23. DISSOLUTION OF THE ASSOCIATION
The Association may be dissolved by a resolution to that effect passed by 2/3 (two-thirds)
of the members of the Association present at a General Body Meeting. The same meeting
shall also decide the manner of disposal of funds and assets of the Association,
if any, after dissolution.
24. IMPEACHMENT OF PRESIDENT AND GENERAL SECRETARY
The President and/or the Secretary may be impeached in a General Body Meeting by
a 2/3 (two-thirds) majority of the members of the Association. The new President
and/or the General Secretary shall be elected in the same meeting.
25. FUNCTIONING OF THE ASSOCIATION BEFORE FIRST ELECTION
Till the time, the first President and the Secretary of the Association are elected,
a Core Committee consisting of five members of the Association shall be constituted
through mutual verbal consensus amongst the members of the Association to facilitate
the formation, promotion, management and conduct of election and affairs of the
Association. The Core Committee will be collectively responsible for the holding
of the first election within three months from the date of the beginning of their
functioning. The Core Committee will stand dissolved after the election of the President
and Secretary or at the expiry of three months from the date of the beginning of
their functioning, whichever is earlier.